A shared run of show
See the current segment, the next handoff, and the full sequence without asking the Host for a status update.
Agenda View
Keep the session team aligned without giving away timer controls.
Agenda View is a shared, read-only run of show for co-hosts, assistants, and session teams. It keeps the live segment, next handoff, and full agenda visible while the Host operator remains the only person who can change the Room.
Updated August 1, 2026 · About 4 minutes to read
Agenda View informs the team. Host makes the live decisions.
Use Agenda View when someone needs the whole sequence, not another control panel. It is a better fit for a co-host, stage runner, speaker coordinator, or event assistant than the private Host link. The audience-facing Display remains the best choice for a large countdown on a projector, confidence monitor, or screen share.
Agenda setup workflow
Share the plan while one person runs the clock.
- STEP 01
Prepare the Room and agenda in Host
Create the Room in Host, add the session segments, and confirm which item is active before you share anything. Agenda View does not create or edit timers. It follows the same live Room state as Host, so every viewer sees the agenda that the operator has prepared for the session.
Host prepares the live Room state that every Agenda viewer will follow.
- STEP 02
Copy the Agenda link from Host
Open the sharing controls in Host and copy the Agenda link. Send it to a co-host, session assistant, speaker coordinator, stage runner, or anyone who needs to follow the run of show. Keep the private Host link with the person responsible for live timing decisions.
Share the Agenda link broadly enough for coordination, while keeping Host private.
- STEP 03
Open Agenda View on the support device
Open the shared link on a laptop, tablet, or backstage screen where the session team can glance at it without replacing the audience-facing Display. Before the session begins, confirm that the Room name, current segment, and total number of agenda items match the Host workspace.
Use a support device where the team can glance at the plan without replacing Display.
- STEP 04
Follow the live segment, next handoff, and full run of show
The top panel shows the segment currently in progress, its timing state, and where it sits in the agenda. The next panel shows what follows, including its duration and any linked or scheduled start context. The full agenda marks items as completed, current, or upcoming, and can show actual start times after a segment begins.
Agenda View gives the support team a shared run of show while the Host keeps the live controls. - STEP 05
Coordinate with Host instead of changing the Room
Agenda View is intentionally read-only. If a segment runs long, a speaker is not ready, or the next transition needs attention, communicate with the Host operator. The Host can pause, start, select the next item, or correct remaining time while everyone else keeps a clear view of the plan.
The session team can spot a needed handoff and contact the Host before the Room changes.
Context without clutter
Track completed, current, and upcoming items while keeping the large audience clock on the separate Display view.
One source of control
Agenda viewers cannot accidentally start, pause, edit, or redirect a live Room from another device.
Before the session starts
A fast run-of-show check.
- The team opened the Agenda link, not the private Host link.
- The active segment, next segment, and total number of items match Host.
- The support device is easy to glance at without blocking the audience Display.
- The Host operator is present and ready to make every live timing change.
FAQ
Common Agenda View questions
Can an Agenda viewer start, pause, or edit a timer?
No. Agenda View is read-only. Only the private Host workspace can start, pause, reset, select agenda items, change timer settings, or adjust remaining time. This keeps one person accountable for live timing decisions.
What does Agenda View show?
It shows the live segment, timer status, time value, agenda position, the next segment, and the complete agenda. It can also show linked-start or scheduled-start context and actual start times when those details are available in the Room.
How is Agenda View different from Display View?
Display View is the large audience-facing clock for a projector, confidence monitor, or screen share. Agenda View is a run-of-show view for people who need to understand the sequence of the session, not just the current countdown.
How is Agenda View different from Moderator View?
Agenda View focuses on the session sequence: what is live, what is next, and what has already happened. Moderator View adds backstage monitoring context, including Host and Display connection status, current message, and connected-device information.
What do the Linked Start labels mean?
Selected after previous means the next agenda item becomes current when the previous one finishes, but Host still decides when to start it. Starts after previous means the next item begins automatically after the prior item finishes. Agenda View communicates these handoffs; Host is where they are configured.
Next steps
Give each person the timing view they need.
Host View
Prepare the agenda, run the active timer, and share the right read-only link for each role.
Learn moreModerator View
Give a producer a broader backstage monitor with room and connection context.
Learn moreConference Timer
Use a shared Room workflow to keep a conference session, speakers, and transitions on schedule.
Learn more