Privacy Policy | PresentationTimer

PresentationTimer provides browser-based timer rooms for presentations, meetings, classes, webinars, and live events. This Privacy Policy explains what information we handle when you use presentationtimer.org and the choices you have.

Information We Handle

When you use PresentationTimer, we may handle the following information:

Timer room settings such as timer name, duration, sound preference, and time zone.
Room identifiers, timer identifiers, and host access tokens used to open and control a room.
Connection details needed to synchronize host and display screens while a room is active.
Account details when you sign in with Google: your email address, name, profile image, and the Google account identifier returned to us. We do not receive your Google password.
Billing details when you buy a subscription or a 30-day pass. Payments are processed by Stripe. We receive billing status, plan, interval, invoice and subscription identifiers, and limited customer details, but never your full card number.
Assets you upload for a Custom Display, such as a logo or background image, stored in our object storage.
Messages you send to us through the support email address below.
Feedback you submit through the in-app form, including your message, optional email address, and technical context such as the page, room identifier, role, plan, browser, and recent connection events. We do not include host access tokens, passwords, or payment details in these reports.
Usage and device data described in the analytics section below, subject to the choices described there.

How Information Is Stored

PresentationTimer stores some room data in your browser so you can reopen an active room on the same device. Active synchronized room state may also be processed by our sync service so host and display screens stay in sync. Account, billing, and feedback records are stored in our Cloudflare database; uploaded Display assets are stored in Cloudflare object storage.

Free timer rooms are designed to be temporary. Based on the current product behavior, anonymous room state is configured to expire within roughly 24 hours unless it is refreshed by new activity.

How We Use Information

We use information only to operate and support the service, including to:

Create and maintain timer rooms.
Synchronize timer state across host and display devices.
Sign you in, save rooms to your account, and restore your access.
Process payments, apply plan limits, and manage renewals and refunds.
Improve reliability, troubleshoot problems, and respond to support requests.
Protect the service against misuse, fraud, and unauthorized access.
Send transactional email about billing and the service, and marketing email only as described below.

Cookies, Analytics, and Session Replay

The site uses strictly necessary browser storage for sign-in sessions, saved room access, and your privacy choices. These are needed for the service to work and are not used for advertising.

We also use two optional third-party tools. Where the law requires prior opt-in — the EU/EEA, the UK, and Switzerland — they are off by default and only measure after you accept them in the cookie banner or the preferences panel. Everywhere else they are on by default and you can turn them off at any time:

Google Analytics 4 (Google LLC) helps us understand which pages and features are used. It may set first-party analytics cookies such as _ga and _ga_* and process approximate location, device, browser, and interaction data. See Google's privacy policy and the Google Analytics opt-out add-on. Advertising storage and ad personalization are disabled.
Microsoft Clarity (Microsoft Corporation) provides aggregated interaction analytics and session replays. Clarity may set cookies such as _clck and _clsk (up to about one year) and collect page interaction data, device information, and approximate location. Session replay is not loaded on account, admin, sign-in, or shared output-link pages. Room workspaces may be recorded so timer and display problems can be diagnosed; anything typed into a form field is always masked. See Microsoft's privacy statement.

How the default is decided

The page request carries your approximate country, which Cloudflare derives from the connection. We use it in your browser to pick a default; the country itself is not stored with your analytics data and is not linked to your account.

EU/EEA, UK, and Switzerland:we ask first. Until you accept, Google Analytics runs in a restricted "consent mode" state that writes no analytics cookies and sends only cookie-less, aggregated signals, and Microsoft Clarity does not load at all.
Everywhere else: both tools are on by default. You can turn them off in the cookie settings, and we honour the Global Privacy Control browser signal as an opt-out — when it is on, neither tool measures you.

Your analytics choice is stored in your browser, together with whether it came from you or from the regional default above, so that a default is never mistaken for a decision you made. Declining these tools does not affect timer rooms, sign-in, or billing. You can change your choice at any time using the "Cookie settings" control on this page, in the site footer, or in the cookie banner, and the tools are unloaded or disabled when you withdraw consent.

Marketing Email

We send marketing email only where we have a lawful basis to do so. Every marketing email includes a visible unsubscribe link and our valid physical postal address, and we honor unsubscribe requests promptly. We keep a suppression list so that an address that has unsubscribed is not sent marketing email again. Transactional messages about your account, payments, or security are not marketing email and are sent as needed to provide the service.

Sharing

We do not sell your personal information. We may share limited data with service providers only when needed to host, secure, pay for, measure, or operate the service, including Cloudflare (hosting, database, storage), Google (sign-in and analytics), Microsoft (analytics and session replay), and Stripe (payments and billing). We may also disclose information when required by law or to protect the service and its users.

Some of these providers process data outside your country, including in the United States. Where required, we rely on appropriate safeguards such as standard contractual clauses.

Data Retention

We retain data only for as long as reasonably needed to operate the timer-room experience, meet legal obligations, resolve disputes, and enforce our terms.

Feedback submitted through the in-app form is retained for up to 180 days.
IP-derived identifiers used for abuse prevention are cleared after 30 days.
Account and billing records are kept while the account is active and as long as tax and accounting law requires.
Google Analytics user data is retained according to the GA4 property setting (currently 14 months); Microsoft Clarity recordings are kept for the limited retention period configured in Clarity.

Your Choices and Rights

Depending on where you live, you may have the right to access, correct, delete, or port your personal information, to object to or restrict processing, to withdraw consent, and to lodge a complaint with your local data protection authority. You can also opt out of analytics and session replay at any time with the cookie settings control. Outside the opt-in regions, where these tools are on by default, that control and the Global Privacy Control signal are the opt-out mechanism.

You can stop using the service at any time, close shared room links, and clear your browser storage to remove locally stored room data on your own device. To exercise a privacy right, contact us using the address below. We will respond within the time required by applicable law.

Children's Privacy

PresentationTimer is a general-audience service and is not directed to children. You must be at least 13 years old to create an account; the sign-in flow asks you to confirm this before a Google account is linked. If you are under 13, please do not create an account or make a purchase; a teacher, parent, or other adult can operate a room for you. We do not knowingly collect personal information from children under 13. If you believe a child under 13 has provided personal information to us, contact us and we will delete it.

If you are in the European Economic Area or the United Kingdom and are under 16, please create an account only with the permission of a parent or guardian.

Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will update the date at the top of this page. If a change materially affects how we use information, we will provide additional notice where appropriate.

Contact

For privacy questions or requests, contact support@presentationtimer.org. For copyright notices, see our DMCA and Copyright Policy.