Agenda Timers

An agenda is an ordered list of timers inside one Room. The Room holds the shared live state; the agenda describes the sequence that state moves through. Host selects and edits the plan, Operator runs live timing, and Display, Speaker, Moderator, and Agenda View read that same Room.

For a webinar, the list might be Welcome, Keynote, Q&A, and Closing. For a class, it might be Warm-up, Exercise, Group work, and Review. You do not need a separate Room for each person or device.

From the private Host workspace, paid Room owners enter Agenda Studio with Plan agenda. The planning page is separate from the live timer controls.

1. 01

   Open the private Host workspace and choose Plan agenda. Agenda planning is for preparing the session, so finish or reset live timers before changing the plan.

2. 02

   Add one item for every timed segment. Use names that a Host or producer can recognize immediately, such as “Opening remarks” instead of “Timer 1”.

3. 03

   Use the up and down arrow controls on each row until the list matches the order people will experience. For larger edits, select multiple items and use the bulk move action. Reuse a similar item when several segments share the same timing pattern, then adjust its name and duration.

Use the + control to add an item. The new row is editable immediately: give it a name, set its duration, and check the handoff shown in the Next column.

When you leave editing, the saved agenda can be reviewed as a read-only Run of Show. Choose Resume editing to continue working on the local draft.

Open an item's ... menu and choose Agenda timing to define how it starts, how it ends, and what the shared views show. The important choices are:

Item name

The label shown to Host, Speaker, Moderator, and Agenda viewers.

Start

Manual starts when Host presses Start. Scheduled starts at a configured date and time in the Room time zone.

End

Use a duration for a relative countdown, or End at a time when the segment must meet a fixed clock deadline.

Display

Choose countdown, count up, or a time-of-day display for the relevant output views.

Wrap-up

Set yellow and red stages, sound, flash, and delivery roles when the plan supports advanced cue actions.

Keep the normal manual-duration timer as the default unless the segment really depends on a wall-clock start or end. A scheduled item must have a valid future time, and scheduled items must remain in chronological order without overlapping the preceding scheduled segment.

Open the settings for the upcoming item and set its Agenda flow. This uses the same field as Host. Choose the least automated behavior that matches the room.

A scheduled item can use Start after previous. It becomes active after the previous item ends and waits for its configured clock time to begin.

CSV is useful when the running order already exists in a spreadsheet or when a producer needs to review the plan outside PresentationTimer. Export includes the saved agenda configuration. Import validates the rows before applying them to the draft.

name,duration,next
Opening,05:00,select_next
Keynote,25:00,manual
Q&A,15:00,manual

• Older three-column files using name,duration,next remain supported for basic agendas.
• Newer CSV formats can carry speakers, notes, colored labels, scheduled starts, fixed end times, display settings, alerts, sound, messages, and delivery roles.
• Scheduled timestamps include an offset so the same moment can be previewed in the destination Room time zone.

Agenda planning separates preparation from the live Room. Reorder items, edit names, import a CSV, and configure handoffs in the draft. Review the entire sequence before choosing Save changes.

Publishing replaces the Room agenda as one configuration update. If the draft has a validation problem, the page keeps the draft in the browser and shows the item that needs attention. Do not share links with the production team until the active item, next item, durations, and time zone have been checked.

Host is the operational control source. Start or pause the current item, select another item when the plan changes, and correct live remaining time when the room needs it. The shared views follow the same active Room without separate starts.

• Keep Host on the operator's private device.
• Use Display for the projector or shared screen.
• Give Speaker View to the presenter.
• Give Moderator or Agenda View to the production team.

1. 01The item order matches the run of show.
2. 02Names and durations are readable at a glance.
3. 03The Next handoff is set and has been tested.
4. 04Scheduled items use the intended Room time zone.
5. 05Host, Operator, Display, and the required read-only views are open on the correct devices.